Identity management solutions allow an organisation to recognise, verify and approve a person or people in a country, company or network, allowing them access to a particular system. The level of authorization or denial may differ from one user to another according to the type of roles they have.
The administrators in charge of these systems can use them to:
Change an individual’s task.
As tasks are assigned and reassigned in a growing enterprise an administrator may give or deny access to an individual.
Track user activities and create reports on those activities.
Knowing what activities are going in the system can enhance productivity in an enterprise. For example most businesses give access to their internal systems to suppliers, partners and customers. This gives them a competitive edge against their competitors. It is also cost effective in the long run.
Productivity is also enhanced when outsiders cooperate with the employees through these systems.
This team work if geared to attaining the goals of the enterprise ultimately enable growth and employee satisfaction.
Research and development on what areas can be improved in the enterprise is also one of the key benefits of giving outsiders the access to the internal systems.
The above examples can easily be tracked and a report given by an administrator.
Enforce the system’s security.
In some enterprises users are granted access to more information than they need to complete their tasks. Attackers who are able to have access to these credentials can use them to attack a system. An enterprise internal system is under threat from hacking, phishing, malware, and any other software which can be used to damage or disrupt an enterprises system.
.If a user tries to gain entry into a particular part of the system that they are not authorised, an alarm can be activated to call attention to the illegal entry.
In order for this system to be effective, clear objectives on the reasons of using it must be understood by all stakeholders. Planning and collaborating with different departments including IT, Security, Human resource is key.
One major challenge is the management of passwords. Updating, creating, and deleting passwords is not only time consuming but also costly to an enterprise. Administrators should come up with ways of managing the password issues in these enterprises.
Managing its supplier’s, customer, and partner’s access to a company’s internal systems is one major benefit. This enables the company to deliver their services efficiently and they are able to handle any crisis within a short period of time. Being able to manage the employees is also an added advantage. Apart from being able to gauge their output, security is also enhanced.
Enterprises that have some features of their data and networks automated are able to relieve IT of repetitive but essential task and help them adhere to government regulations. An enterprise can lose revenue amounting to billions for not complying with relevant regulations. These benefits are critical to any enterprise considering that an IT position is a key security post.
If there is collaboration from all stakeholders in a company on the system setup, usage, and management it is overall very beneficial in its positive growth.