Tips for Quickly Sorting Through Resumes

One of the most frustrating situations for employers regarding employee management is the hiring of new workers. Ultimately, every business will find the need to hire new or replace existing workers due to growth, departures and/or other factors. For each new hire, many resumes and applications may be submitted – and all deserve at least some form of evaluation to ensure the right job applicant is selected.

Yet the process can feel overwhelming and tedious. To minimise the painstaking aspects associated with sifting through resumes, there are a few tips and tricks that professionals use to quickly sort through piles of resumes and extract the best possible candidates. Let’s look at these tips and highlight how to do so.

Sort Resumes with Attachments from the Rest

Any employer knows that the types of resumes – and what comes attached with them – can vary considerably. If you already have a pile of resumes built up that need to be sorted through, the first step is to separate resumes with additional documents from those that have no attachments. This way you can quickly sort through more complex resumes in one batch, and more simplified ones in another.

Another sorting tip is to break down submissions into standard resume submissions and CV submissions (check out for an easy-to-use CV builder).

Confine Submissions to One Medium

Juggling all of the resumes and applications you’ve received is hard enough without having to review documents across multiple mediums. There is nothing wrong with requesting paper resumes and applications, and the same is true for digital submissions. However, stick to just one medium for resumes and applications: this ensures that whenever you’re ready to sit down and review, you’ll have everything in front of you and in one place.

Outline Key Qualities and Characteristics

You have a better idea of what you’re expecting in a potential employee, but could you summarize it in just a few words? What precise characteristics or skill-sets you’re seeking in a new hire should be clear and concise before sorting through stacks of resumes. This can make the next act of sorting these resumes far more effective.

Ultimately, picking a couple of key qualities and characteristics, skimming through resumes in search of these, and separating them from the initial batch can further improve your review process. Those with references to what you’re seeking can be reviewed first, with the remainder being examined later.

Make Time for Sorting on a Regular Basis

While most businesses won’t constantly be in need of adding new employees or replacing previous ones, dedicating time on a regular basis to sort through resumes is key to efficiency. Especially during a broader hiring process, setting time aside each day to perform these duties (as opposed to letting them pile up, whether physically or virtually) can reduce the sense of overwhelming work, avoid employer resume mistakes and ensure you’re reviewing each submission with more efficiency. The fewer resumes you have to review in a single sitting, the more likely you are to spot problematic situations and valuable opportunities. With just a few changes in your resume review routine, you can speed up the process, extract the most valuable applicants for priority review, and avoid the sense of dread so many employers face when looking at dozens of applications and submissions. Thankfully, any employer can utilize these tips without any additional expenditures, tools or resources!