How to Streamline Your Small Business in 5 Ways

Every small business owner wants their business to grow as fast as possible, but with growth comes bigger problems and it’s important to know how to streamline your business so you can cope with your problems more easily. What can you do to manage your business operations better?

The less time you spend on email, the better

The sooner you realise that email is more of a distraction than anything else, the better. We understand that it may not always be practical to ban email altogether, but you need to cut down how much time you spend responding to it. At most, don’t spend more than fifteen minutes per day and when you do, only respond to the most urgent ones. If you use email for internal communications, we’d suggest something more efficient like Slack.

Don’t keep changing your systems every now and then

If something works for you, stick with it. Trying to reinvent the wheel every time you have a brilliant idea will only waste your time. Imagine having to train and retrain employees every time you switch up your file formats. Be like bigger companies and standardise your business processes to help you stay consistent.

Let Google do some of the work for you

Google has provided tools to help you get in front of your audience, so use them. By signing up for Google My Business, you make it easier for customers to find you. When customers are able to find the information they need about you, including directions, you’ll save time answering calls from clients who are trying to locate your office.

Use the right tools for your business

Technology has given small businesses access to useful tools that can help them save time and money. Using these tools to your advantage can make a huge difference, but you have to be careful not to overdo it. Instead of using every app there is, focus on a few that can really make a difference for your business.

Tools to try include: Slack (for seamless communication between staff); Trello (for project management and progress tracking on tasks); ZenDesk (helps to simplify customer service across various channels); Freshbooks (for managing finances with minimal effort); PandaDoc (a document management software); MailChimp (a marketing automation tool for email); and Calendly (a tool for scheduling appointments and meetings).

Take inventory ultra-seriously

If you aren’t serious with inventory early on, you can face big problems later and even lose money in the process. Just as you would check your pantry or fridge to get rid of spoiled food, so should you clear your inventory of outdated stock. Doing this ensures that you can gain valuable storage space.

Keeping inventory organised helps to save time in the long run and prevent waste of resources. Depending on the nature of your business, you could benefit from an inventory management system, so look out for the options available to you.

Take these suggestions one at a time and make your business better every day.