How Can RPA Help with Remote Working?

Thousands of employees are now working from home in the UK with many companies seeing absolutely no need to bring their workforce back to the office. Not only will this save the business money on rent and bills, but it also helps the employee to save money too and, also, reduce their carbon footprint in the process.

Gone are the days of filling up our cars with exceptionally expensive fuel and then queuing for long periods of time early in the morning only to get into the car park to find there aren’t any spaces. The frustration expelled, time wasted and money spent can all be mitigated with RPA implementation.

With automated services at your fingertips, as a business owner, you’ll have absolute peace of mind that your staff are working tirelessly around the clock, from home, giving you an impressive work output and without compromising on quality. RPA services from Cleardata will help to keep your company working as smoothly and as efficiently as possible, but how, exactly, does RPA do that?

Invoice processing can be streamlined

Processing invoices is one of the most important parts of running a business because this is the very thing that enables continuous cash flow and income. As this is paramount to the successful running of a company, it’s important that businesses are prepared to provide clients and customers with invoices in the correct format as they’ll be needed in order to keep a financial record.

On the other hand, your business might need invoices to be sent in a particular format also and if this cannot be provided, in either case, then accountants might not have a choice but to enter any data they have manually, opening up the possibility of human error.

With RPA and automatic invoice processing, you can be sure that human error will be completely mitigated. RPA solutions, in this case, can process invoices quickly and efficiently upon receipt whilst being completely error-free in a bid to help those who are working from home to focus on more pressing, value-added tasks.

Document processing can be made more efficient

RPA solutions are well known for streamlining laborious but necessary processing tasks, such as document processing, that are expensive, error-prone or hold particularly sensitive information. It enables unstructured data to be managed effectively in a bid to improve productivity and drive down handling times. Unstructured data is usually information that has been taken or extracted from one or more of the following sources:

  • Text
  • Images
  • PDFs
  • Scanned documents
  • Natural language input

Employees working remotely will be able to rely on these RPA services to tackle repetitive tasks whilst they focus on fulfilling their role within the company, enabling them to undertake activities that involve decision making, expertise and making judgements. Automated document processing, for example, will provide the banking and finance industries with numerous benefits, including, but not limited to:

  • Wealth advisory
  • Risk mitigation
  • Loan processing

In all instances AI and RPA, particularly when combined, can augment an entire human workforce to carry out and complete the laborious tasks that your real life staff don’t have the time to do and all as accurately and as efficiently as possible.

In fact, automated document processing will be able to complete activities in a fraction of the time it would take for one of your employees to do the same thing, meaning even more tasks can be undertaken in quick succession; possibly completing multiple tasks in the time it would take a member of your staff to complete just one of them. See your productivity levels skyrocket with the implementation of document processing using RPA and AI.

Cybersecurity will be enhanced

This can help your security team to enable cybersecurity functions to run as smoothly as possible with little effort on their part. Intelligent automation will enable companies and businesses alike to create a safe, secure and well-protected cyber environment to tackle cyber security threats.

RPA will be able to automate several necessary, highly-important tasks that help to ensure that all online records and information are kept as safe and secure as possible on any and all databases in the system. For example, the following tasks can be automated to enhance cybersecurity throughout any business:

  • Vulnerability scanning
  • Patch management
  • Access management
  • Incident analysis
  • Monitoring
  • Grant or revoke access to applications where necessary
  • Scan log reports for false positives, removing them where appropriate

As an increasing number of people are now working from home, possibly managing sensitive data under the Data Protection Act 2018, for example, it’s never been more paramount for businesses to protect the information of their clients, customers and also their employees, hence why you should invest in RPA solutions for enhanced cyber security.

Timesheets can be automated for accuracy

HR departments are constantly facing the challenge of reviewing employee activity when working from home. The best way to keep track of the amount of hours your staff are putting in is to have timesheets available to them. When data is manually inputted into timesheets, there might be a brief description of the task they were doing and the time it took them to do it.

Where some employees will provide proof of the work completed, such as inputting links to documents, others might not and it can then be difficult to ascertain whether or not they actually put the time into the task that they said they did.

To help validate such records, automating the process using RPA services means that you’ll be able to cross-check the amount of time an employee was active together with several other working factors. This will help a company to track where time was spent, work output as a result and also attendance overall.

Cleardata are able to provide their customers with sterling automated processing services and digital solutions to help streamline your business, regardless of the industry you work in. They have a team of dedicated professionals at the helm of their operations, working around the clock to provide you with anything from a paperless office to safe and secure cyber networks. For more information about how Cleardata can help you today, get in touch with a member of their expert team – they’re always happy to hear from you.